Case Study of Educational Institution with VirtuBox

Established in the 1950s, this University is a renowned name in the US. It is ranked as one of the fastest rising universities. They have three colleges under its name which offers a wide range of academic and research subjects. Currently home to 20K+students and 1.1k institutional faculty, they provide almost 200 degrees & Ph.D. courses.

Information App and Kiosk for University

Key Challenges

Way-finding & Navigation

As the campus is spread in 1200 acres, it was difficult for the visitors/students to locate what they are looking for.


Communicating all the information which University wants users to know through physical or non- interactive digital kiosk was not easy.

Enquiry/ Feedback

Enquiry & feedback were handled manually because of which there was no track and hence no improvement in the communication between students, faculty and other admin staff.

University Details and Nearby info

Apart from physical banners/notice boards/social media handlings, they did not have any reliable medium to give details and updates regarding admission, campus, examination, faculty info, nearby places detailed info in/outside the center. Thus facing ambiguity amongst visitors/new /existing students.

Ads & Promotion

University wanted to have a medium that can be best utilized making their data info visible to the masses.

Other Challenges

No provision of information on a single platform

Communicating all the information which a visitor or student who is in/out of the campus, wants to know is not that easy through manual intervention or non-interactive kiosk, considering a large crowd is there. They wanted to have an all-in-one kind of interactive system, and that too in multiple areas/departments, to address the same.

Nearby Place Information/ Promoting Tourism

It is a problem faced especially by new visitors/parents. They don’t get information about nearby areas which could be a potential medium of tourism and can boost the revenue of accommodation, cab services, and food area, etc. nearby.

Information during Admission Counseling

When counseling happens, students visit along with their family and guardians. The entire process is time-taking which makes the people accompanying students bored. To create interest and awareness about the University, they are required to have a medium that they can use during their spare time. Not only that, it should be an effective information-giving medium.

VirtuBox Solution - Interactive Touch Screen Kiosk & Mobile App

  • With a kiosk & Mobile App, we present a fully interactive overview of the entire University Campus with a clear indication of "you are here." This interface can allow the user to choose what they are looking for, whether it is any Educational and administrative department, location, classrooms, or anything else. The platform then displays the quickest route to that service.
  • Kiosk & Mobile App helps in virtual Exploration of center premises, detailed and interesting facts/ information about facilities, Session details, What’s “new” in the Campus, Faculty information, Curriculum Study-material, FAQ, Rules and regulations, etc.
  • The data collected in enquiry, registration and feedback can be used in improving processes, hence enhancing branding/marketing of the University.
  • All information can be gathered under a single umbrella. This way kiosks & Apps are highly effective in sharing information as it acts like a repository that can even work offline.
  • To get more visibility from promoters and investors, digital space in the kiosk can be utilized to give details about the campus and the track records, thus creating a powerful impact.
Smart University App and Kiosk

Business Benefits

University App

  • Efficient time utilization by 40%
  • Experiential display
  • Information about admissions, attendance, examinations, and other important processes on the Go through a mobile app
  • It can be accessed anywhere and educate University Stakeholders and outsiders.
  • Cuts total cost of spending on the digital and other marketing mediums by 40-50% thus playing a beneficial role for them.
  • Low TCO (Total Cost of Ownership) by 30-40%

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